Privacy Policy

1. Information We Collect

1.1 Personal Information

We may collect the following personal information when you interact with our conference:

• Name and contact information (email address, phone number)
• Professional information (job title, organization, industry)
• Demographic information for statistical purposes
• Participation preferences and accessibility requirements
• Communication preferences

1.2 Technical Information

When you visit our website, we automatically collect:

• IP address and browser information
• Device type and operating system
• Pages visited and time spent on our website
• Referring website information
• Location data (country/city level only)

2. How We Use Your Information

We use your personal information for the following purposes:

• Conference Management: To process registrations, send event updates, and manage attendance
• Communication: To send you important conference information, program updates, and related announcements
• Networking: To facilitate networking opportunities with other participants (with your consent)
• Accessibility: To accommodate special needs and accessibility requirements
• Improvement: To analyze participation patterns and improve future events
• Legal Compliance: To comply with applicable laws and regulations

3. Information Sharing

3.1 Government Entities

As a Government of Serbia event, your information may be shared with relevant government departments and agencies involved in organizing the conference, including:

• Ministry responsible for gender equality
• Ministry of Foreign Affairs
• Event security and logistics providers

3.2 Third-Party Service Providers

We may share information with trusted service providers who assist us with:

• Event management and registration systems
• Email communication services
• Website hosting and analytics
• Security and access control

3.3 International Partners

For diplomatic and protocol purposes, participant information may be shared with:

• Embassy and consular representatives
• International organization partners
• Official delegation coordinators

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• Secure data transmission using SSL encryption
• Access controls and authentication systems
• Regular security assessments and updates
• Staff training on data protection procedures
• Secure data storage and backup systems

5. Your Rights

Under applicable data protection laws, you have the right to:

• Access: Request information about how your data is processed
• Correction: Update or correct inaccurate personal information
• Deletion: Request deletion of your personal data (subject to legal requirements)
• Restriction: Limit how we process your information
• Portability: Receive a copy of your data in a structured format
• Objection: Object to certain types of data processing

6. Data Retention

We retain your personal information for as long as necessary to:

• Fulfill the purposes outlined in this policy
• Comply with legal obligations
• Resolve disputes and enforce agreements
• Maintain historical records of government events

Generally, personal data will be retained for up to 7 years after the conference, unless longer retention is required by law.

7. International Transfers

As an international conference, your information may be transferred to countries outside Serbia for legitimate purposes related to:

• International participant coordination
• Diplomatic communications
• Technical service provision

We ensure appropriate safeguards are in place for such transfers.

8. Cookies and Tracking

Our website uses cookies and similar technologies to:

• Ensure proper website functionality
• Analyze website usage and performance
• Improve user experience
• Provide relevant content

You can control cookie settings through your browser preferences.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending email notifications to registered participants
• Displaying prominent notices on our website